Variables to insert in mail templates

User account

User registration (user_registration)
Recipient: User who’s just created an account

%%REVIEW_CODE%% Journal code (Ex : JDMDH)
%%REVIEW_NAME%% Journal name (Ex : Journal of Data Mining and Digital Humanities)
%%USERNAME%% Recipient ID (Ex : gaelle_riverieux)
%%SCREEN_NAME%% Recipient Screen Name (Ex: Gaëlle R.)
%%FULL_NAME%% Recipient First Name and Last Name (Ex : Gaëlle Rivérieux)
%%TOKEN_VALIDATION_LINK%% Account activation link

Lost password (user_lost_password)
Recipient : user who forgot his password

%%REVIEW_CODE%% Journal code
%%REVIEW_NAME%% Journal name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%TOKEN_VALIDATION_LINK%% Token validation link

User lost login (user_lost_login)
Recipient : user who forgot his password

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%MAIL_ACCOUNT_USERNAME_LIST%% Account User List

Article – Submission

New article – Author’s copy (paper_submission_author_copy)
Description : Article’s submission confirmation
Recipient : Article’s tenderer

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%SENDER_EMAIL%% Sender’s email
%%SENDER_FULLNAME%% Sender’s first name and last name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article title

New article – Editor’s copy (paper_submission_editor_copy)
Description : Notification informing the editors that a new article has been submitted
Recipients : all article’s editors

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%SENDER_EMAIL%% Sender’s email
%%SENDER_FULLNAME%% Sender’s first name and last name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article title
%%PAPER_URL%% Link to article URL

Deleted article – Author’s copy (paper_deleted_author_copy)
Description : Confirmation of removal of an article by its author
Recipient : Article’s author

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article title
%%SUBMISSION_DATE%% Article’s submission date

Deleted article – Editor’s copy (paper_deleted_editor_copy)
Description : Notification informing the editors that an author has deleted his article
Recipients : all articles editors

%%SUBMITTER_NAME%% Author’s Last Name and First Name
%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article title
%%SUBMISSION_DATE%% Article’s submission date

Deleted article – Reviewers copy (paper_deleted_reviewer_copy)
Description : Notification informing the editors that an author has deleted his article
Recipients : all articles editors

%%SUBMITTER_NAME%% Author’s Last Name and First Name
%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article title
%%SUBMISSION_DATE%% Article’s submission date

 

Article – Editor assignation

Editor assignation (paper_editor_assign)
Description : Alert informing the editor that has been assigned to an article
Recipient : editor assigned to the article

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%SENDER_EMAIL%% Sender’s email
%%SENDER_FULLNAME%% Sender’s first name and last name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article title
%%SUBMISSION_DATE%% Article’s submission date
%%PAPER_URL%% Link to article management

Editor assignation deletion (paper_editor_unassign)
Description : Alert informing the editor that his assignment to an item has been removed
Recipient : the writer whose assignment was deleted

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%SENDER_EMAIL%% Sender’s email
%%SENDER_FULLNAME%% Sender’s first name and last name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article title
%%SUBMISSION_DATE%% Article’s submission date
%%PAPER_URL%% Link to article management

 

Article – Review

Invite a user to review an article (paper_reviewer_invitation)

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%SENDER_EMAIL%% Sender’s email
%%SENDER_FULLNAME%% Sender’s first name and last name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID to review
%%ARTICLE_TITLE%% Article Title to review
%%URL%% Invitation reply form url

Completed review – Reviewers copy (paper_reviewed_reviewer_copy)
Description : Message of thanks to the reviewer, following a complete review
Recipient : reviewer

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article Title
%%SUBMISSION_DATE%% Article’s submission date
%%PAPER_URL%% Link to article management

Completed review – Editors copy (paper_reviewed_editor_copy)
Description : Notification warning editors a reviewer has completed its review
Recipients : all articles editors

%%REVIEWER_FULLNAME%% Reviewer’s fullname
%%PAPER_RATING%% Results of the reviewing
%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%SENDER_EMAIL%% Sender’s email
%%SENDER_FULLNAME%% Sender’s first name and last name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article Title
%%SUBMISSION_DATE%% Article’s submission date
%%PAPER_URL%% Link to article management

Reassignment of a reviewer following a new version of an article (paper_new_version_reviewer_reassign)
Recipients : all articles editors

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%SENDER_EMAIL%% Sender’s email
%%SENDER_FULLNAME%% Sender’s first name and last name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article Title
%%PAPER_SUBMISSION_DATE%% Article’s submission original date
%%NEW_VERSION_SUBMISSION_DATE%% New version submission date
%%PAPER_URL%% Link to article (original version)
%%NEW_VERSION_URL%% Link to article’s new version

Reassignment of a reviewer to a temporary version (paper_tmp_version_reviewer_reassign)
Recipients : All articles editors

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%SENDER_EMAIL%% Sender’s email
%%SENDER_FULLNAME%% Sender’s first name and last name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article Title
%%PAPER_SUBMISSION_DATE%% Article’s submission original date
%%TMP_PAPER_SUBMISSION_DATE%% Submission date of the temporary version
%%PAPER_URL%% Link to article
%%TMP_PAPER_URL%% Link to the review page of the temporary version

Article – comments

Reviewer comments about an article – copy to author (paper_comment_author_copy) NOT USED for the moment
Recipient : Article’s author

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article Title
%%SUBMISSION_DATE%% Article’s submission date
%%COMMENT%% Reviewer comments
%%PAPER_URL%%  Link to article webpage

Author’s answer to reviewers comments – Reviewer copy (paper_comment_answer_reviewer_copy) NOT USED for the moment
Recipients : All articles editors

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%SENDER_EMAIL%% Sender’s email
%%SENDER_FULLNAME%% Sender’s first name and last name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article Title
%%SUBMISSION_DATE%% Article’s submission date
%%COMMENT%% Reviewer comments
%%COMMENT_DATE%% Reviewer comments date
%%ANSWER%% Author’s answer
%%PAPER_URL%% Link to article webpage

Article – Editor suggestions

Article monitoring : acceptation suggestion (paper_suggest_acceptation) /
Article monitoring : rejections suggestion (paper_suggest_refusal) /
Article monitoring : pending modifications suggestions (paper_suggest_new_version)
Recipients : all editors

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%SENDER_EMAIL%% Sender’s email
%%SENDER_FULLNAME%% Sender’s first name and last name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%EDITOR_NAME%% Editor which suggests a new article status
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article title
%%COMMENT%% Comments of the editor which suggests a new status
%%PAPER_URL%% Link to article management


Article – Pending modifications

Ask for revision (paper_revision_request)
Recipient : Article’s author

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%USERNAME%% Recipient ID
%%SENDER_EMAIL%% Sender’s email
%%SENDER_FULLNAME%% Sender’s first name and last name
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article title
%%SUBMISSION_DATE%% Article’s submission date
%%REQUEST_DETAILS%% Pending modification details
%%PAPER_URL%% Link to article management

Answer to a pending modification – comments (paper_revision_answer)
Description : author reply to a request for modifications issued by an editor: the author does not make any changes.
Recipients : all editors

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article title
%%REQUEST_DATE%% Pending modification date
%%REQUEST_MESSAGE%% Pending modification request (text)
%%REQUEST_ANSWER%% Author answer
%%PAPER_URL%% Link to article management

Reply to a pending modification –temporary version (paper_tmp_version_submitted)
Description : author reply to a request for modifications issued by an editor: the author suggest a temporary version
Recipients : all editor in chief

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%SENDER_EMAIL%% Sender’s email
%%SENDER_FULLNAME%% Sender’s first name and last name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article title
%%REQUEST_DATE%% Pending modification date
%%REQUEST_MESSAGE%% Pending modification request (text)
%%REQUEST_ANSWER%% Author answer
%%PAPER_URL%% Link to article management

Reply to a pending modification – new version (paper_new_version_submitted)
Description : author reply to a request for modifications issued by an editor in chief: the author suggest a new version
Recipients : all article editor

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%SENDER_EMAIL%% Sender’s email
%%SENDER_FULLNAME%% Sender’s first name and last name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article title
%%PAPER_SUBMISSION_DATE%% Article’s submission original date
%%NEW_VERSION_SUBMISSION_DATE%% New version submission date
%%REQUEST_DATE%% Pending modification date
%%REQUEST_MESSAGE%% Pending modification request (text)
%%PAPER_URL%% Link to article management

Article – Final decision

Accepted article (paper_accepted)
Recipient : Article’s author

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%SENDER_EMAIL%% Sender’s email
%%SENDER_FULLNAME%% Sender’s first name and last name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article title
%%SUBMISSION_DATE%% Article’s submission date
%%PAPER_URL%% Link to article management
%%COMMENT%% Comments of the editor in chief who accepted the article
%%PAPER_RATINGS%% Evaluation reports

Accepted article in a temporary version (paper_accepted_tmp_version)
Recipient : Article’s author

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%SENDER_EMAIL%% Sender’s email
%%SENDER_FULLNAME%% Sender’s first name and last name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article title
%%SUBMISSION_DATE%% Article’s submission date
%%PAPER_URL%% Link to article management
%%COMMENT%% Comments of the editor in chief who accepted the article in a temporary version

Refused article (paper_refused)
Recipient : Article’s author

%%REVIEW_CODE%% Journal Code
%%REVIEW_NAME%% Journal Name
%%SENDER_EMAIL%% Sender’s email
%%SENDER_FULLNAME%% Sender’s first name and last name
%%USERNAME%% Recipient ID
%%SCREEN_NAME%% Recipient Screen Name
%%FULL_NAME%% First Name and Last Name
%%ARTICLE_ID%% Article ID
%%ARTICLE_TITLE%% Article title
%%SUBMISSION_DATE%% Article’s submission date
%%REFUSAL_DETAILS%% Comments of the Editor in Chief who refused the article
%%PAPER_RATINGS%% Evaluation reports