Reviewer guidelines

Reception of an invitation email

The reviewer is invited by email to review a submission, which includes the manuscript title and the link to the online answer form.
In the e-mail the reviewer can see some brief information about the submission.

After clicking the link, the reviewer accesses a “Paper reviewing invitation” form. At this stage, the reviewer has to choose whether they want to review the manuscript or not:

Reviewer’s choice : Refuse

To decline the review, click the “I don’t want to review this article” button.
At this stage, it is possible to suggest another reviewer in the dedicated text box and to give a reason for the refusal. Both fields are optional.

In some cases, the journal may require you to declare whether or not you have competing interests with the article being reviewed. If this is the case, this can be given as a motive for refusal.

Please note that, whether the reviewer has accepted or refused the review, he can change his mind by clicking on “I’ve changed my mind!” button.
This will take them one step back.

If the review is accepted, the reviewer must then go to the journal website, where the review process can begin. An account is required and the reviewer will need to be logged in.

Reviewer’s choice : Accept

To accept the review, click the “I agree to review this article” button.
When accepting to review a paper, the reviewer must give an estimation of the time needed to accomplish this task (e.g. 1 month):

The reviewer must check the box and select all required fields.
Please note that, whether the reviewer has accepted or refused the review, he can change his mind by clicking on “I’ve changed my mind!” button. This will take them one step back.
To accept the request, click the “submit” button. A confirmation that the review has been accepted appears on the screen.
The reviewer must then go to the journal website, where the review process can begin. An account is required and the reviewer will need to be logged in.

Logging in

Reviewers who don’t have an account will need to create one. A valid email address, a username and password are required.
If you already have an account, log in using your account details. If the reviewer is reviewing for several journals hosted by Episciences.org, a single account is needed.

Dashboard

On the dashboard page you can find your profile overview with boxes giving direct access to your profile, your submissions and your reviews:

To see the submissions you need to review, click the “x reviewings” link.

It will take you to your active reviewing page. This page lists the submissions, which you have been invited to review or are currently in the process of reviewing.
The articles listed are organised by status. The ones awaiting review will appear first. They can be filtered by status, reviewing state, volume and/or section.

Review process

Clicking on the linked title will take you to the review process.
Once on the article’s page, its abstract, a link to the open repository where it has been deposited, a direct link to the pdf and a rating grid will appear.
The submission can be downloaded as a file to your computer by clicking on “Download this file”. You can also visit the webpage of the article through the open archive; to do so, click on “Consult the article webpage”. There you will find the original submission with the abstract, keywords, the successive versions (if they exist) and possibly materials the author may have uploaded in addition to the submission, such as data sets, research instruments, or source texts.

  • Review steps

The rating section gathers text-boxes corresponding to criteria defined by the editorial board, where the review can be either entered by hand or pasted.
Each criterion must be evaluated either with a grade and/or a comment. The reviewer also has the option, in addition to entering a review, of uploading files for the editor and/or the author to see. These files may be an annotated version of the submission or some relevant data or other materials that will assist editor and/or author.

The reviewer may enter or paste partial reviews into these boxes and click the save button at the bottom of the form to return and make changes later. The reviewer may return to make such changes until clicking the submit button, at which time the review process is complete:

  • Communication with the author

The comment text box gives the possibility to exchange informally with the author. If needed, a file can be attached to the message:

The correspondence between the reviewer and the author is saved in the system and accessible at any time.