Article submission

Why upload to an open archive? The benefit of overlay

The philosophy of Episciences: Episciences explores new editorial models and takes a stand for Diamond Model (no fees for readers nor authors) due to the benefits of open archives.

• The documents in Open Repositories are immediately available and more cited
• Documents in Open Repositories can benefit from peer feedback, which may improve the quality of the documents
• Documents uploaded in Open Repositories are time-stamped, which guarantees the paternity rights of the research work, protects them from plagiarism or is a defence against potential patent applications by thord parties
• The exposure of documents in Open Repositories implies that the authors have a strong incentive to submit completed and quality documents
• The documents thus filtered make it possible to reduce the selection work of the editorial committees
• Open Repositories that are compatible with Episciences are trusted platforms ensuring the sustainability of documents

 

Submission

In order to submit an article to an epi-journal, the author must follow the following steps:

  • authors must upload their manuscript on an open access repository (arXiv, HAL or CWI)
  • if they have no account on the Episciences platform, they must create one.

After logging in onto the platform, go to the “my submissions” section and click the “submit a paper” tab:

  • Document identifier : identifier of the paper such as provided by the repository (hal-000000 for HAL, 0000.0000 for arXiv). Required field
  • Version : version of the paper
  • Repository : choose the repository where the manuscript is uploaded.

Metadata are automatically retrieved by the system:

 

The author can choose a volume and/or a section of the epi-journal where to submit the paper.

Depending on the epi-journal, it is possible to suggest the name of reviewer(s) and/or choose from editors of the epi-journal. The final choice is made by the chief editor.

Submission in a special issue

If you are invited to submit in a special issue, the journal sends a submission access code. Add this code in the corresponding metadata :

Request for modifications

When authors have been notified that their paper needs to be modified, they can work on it and then submit the new version to the journal.
There are 2 options:

Option 1:  Update the entry on the open access repository : after uploading the amended version, connect to the Episciences platform, click “answer this request” on the paper’s page and select “upload a new version”.

Indicate the paper’s identifier, the repository (both haven’t changed and are displayed by default) and the new version:

The amended paper is sent to the editorial team for another peer-reviewing round

Option 2: Submit a temporary version of the amended paper (without any upload on the repository). Connect to the Episciences platform, click “answer this request” on the paper’s page and select “send a temporary version”.

A pop-up window opens and you can upload the file directly from your hard disk and add a message:

This new version of the paper won’t be available on the repository, it is only saved on the Episciences platform.
please note that when the paper is validated by the editorial board, you will have to upload the final version on the repository before the final acceptation.

The paper is stamped and its bibliographical references (such as the journal’s name) are automatically updated on the open access repository. The paper becomes also visible on the journal’s website.