Article submission

Submission

In order to submit an article to an epi-journal, the author must follow the following steps:

  • authors must upload their manuscript on an open access repository (arXiv, HAL or CWI)
  • if they have no account on the Episciences platform, they must create one.

After logging in onto the platform, go to the “my submissions” section and click the “submit a paper” tab:

  • Document identifier : identifier of the paper such as provided by the repository (hal-000000 for HAL, 0000.0000 for arXiv). Required field
  • Version : version of the paper
  • Repository : choose the repository where the manuscript is uploaded.

Metadata are automatically retrieved by the system:

The author can choose a volume and/or a section of the epi-journal where to submit the paper.

Depending on the epi-journal, it is possible to suggest the name of reviewer(s) and/or choose from editors of the epi-journal. The final choice is made by the chief editor.

Request for modifications

When authors have been notified that their paper needs to be modified, they can work on it and then submit the new version to the journal.
There are 2 options:

Option 1:  Update the entry on the open access repository : after uploading the amended version, connect to the Episciences platform, click “answer this request” on the paper’s page and select “upload a new version”.

Indicate the paper’s identifier, the repository (both haven’t changed and are displayed by default) and the new version:

The amended paper is sent to the editorial team for another peer-reviewing round

Option 2: Submit a temporary version of the amended paper (without any upload on the repository). Connect to the Episciences platform, click “answer this request” on the paper’s page and select “send a temporary version”.

A pop-up window opens and you can upload the file directly from your hard disk and add a message:

This new version of the paper won’t be available on the repository, it is only saved on the Episciences platform.
please note that when the paper is validated by the editorial board, you will have to upload the final version on the repository before the final acceptation.

The paper is stamped and its bibliographical references (such as the journal’s name) are automatically updated on the open access repository. The paper becomes also visible on the journal’s website.